The Chief Internal Auditor submits a written monthly report to the Independent Directors summarizing audit deficiencies from the previous month and the status of follow-up corrective actions. Independent Directors may provide comments, instructions for further clarification, or other suggestions based on the report.
The Chief Internal Auditor regularly presents audit activities, findings, and follow-up results to the Independent Directors during quarterly Audit Committee meetings.
The Company’s certified public accountants (CPAs) meet with the Independent Directors at least once a year during the Audit Committee meetings to report on the results of financial statement audits or reviews, as well as to communicate matters required by applicable laws and regulations. The communication between Audit Committee members and the CPAs has been effective.
The Chief Internal Auditor and CPAs may also communicate directly or by phone with Independent Directors when necessary, to provide updates on the Company’s operational status (including financial and business matters) and audit-related issues. Communication has been smooth and effective.
Communication Records Between Independent Directors, Internal Audit Supervisor, and Accountants in the Past Year:
| Date | Participants | Matters Reported and Discussed | Communication and Follow-up Results |
|---|---|---|---|
| 2024/03/04 3rd Term, 11th Meeting |
Independent Director Wei Fu-Chuan Independent Director Wang Hung-Chuan Independent Director Chien Han-Ju Chief Internal Auditor Chuang Yueh-Lung |
1. Report on Q1 internal audit activities, results, and follow-up actions 2. Report on execution of the annual audit plan 3. Review of the effectiveness of the internal control system and statement on internal control |
No objections; all items approved as reported |
| 2024/05/02 3rd Term, 12th Meeting |
1. Report on Q1 internal audit activities, results, and follow-up actions | ||
| 2024/08/05 3rd Term, 14th Meeting |
1. Report on Q2 internal audit activities, results, and follow-up actions | ||
| 2024/11/05 3rd Term, 15th Meeting |
1. Report on Q3 internal audit activities, results, and follow-up actions 2. Report on next year’s audit plan |
||
| 2025/03/03 3rd Term, 17th Meeting |
Independent Director Wang Hung-Chuan Independent Director Chien Han-Ju Deloitte Taiwan CPA Liao Hung-Ju Senior Manager Tsai Min-Yu |
1. Communication on key audit matters with the governing body 2. Audit Quality Indicators (AQI) report 3. Report on Q4 internal audit activities, results, and follow-up actions 4. Report on the execution of the next year’s audit plan 5. Review of the effectiveness of the internal control system and statement on internal control |